The Ultimate Guide to Event Photo & Video Coverage for Conferences, Expos, Festivals and Multi-Day Events in New Zealand
Event photography & video done right. A guide for NZ marketing teams & planners to elevate conferences, expos, festivals & multi-day events with expert coverage. Content marketing has become essential for event promotion. This guide takes you through the top key considerations to capture the most of your next event.
EVENT Photography, CORPORATE Video & SoCIAL Content CREATION
Why Professional Event Coverage Matters
If you’re a marketing manager, event planner, venue rep, or production lead, then you already know this: your event doesn’t end when the doors close. Professional photo and video coverage can extend the life of your event, boost ROI for sponsors, support year-round marketing efforts, and help secure buy-in for future campaigns. Captured well, your visuals will become some of the most valuable assets your brand walks away with.
What You Should Expect From Your Photo & Video Partner
You’re not just hiring a person with a camera - you’re hiring a team that needs to understand your brand and business model, your schedule, and your stakeholders.
At Black on Black, we’re more than just fly-on-the-wall operators. We partner with our clients before the first guest walks in the door. From planning and logistics to delivery and post-event content strategy, our focus is on making your event look effortless and elevated.
WHAT TO EXPECT:
TRANSPARENCY - pre-event collaboration, good communication and clear deliverables.
PROFESSIONALISM - a polished, discreet team that works well with any team.
TOP QUALITY - brilliant, brand-aligned content that’s ready to use across all platforms.
Multi-Day Events Need a Different Kind of Coverage
Capturing multi-day conferences or expos takes more than stamina - it takes systems and processes. We deploy scalable teams to ensure all aspects of your event are covered across multiple locations, breakout sessions, and time slots.
WE OFFER:
ON-SITE EDITING - fast turnarounds when content is needed immediately.
VISUAL CONSISTENCY - Across multiple shooters, formats, and locations.
DAILY CONTENT DROPS - Ready for social media and urgent press releases.
BACKUP FILE MANAGEMENT - So nothing is lost - ever.
Deliverables That Add Real Value
Every event has different post-event needs - we tailor our output to match and maximise your ROI by capturing bold, authentic and exciting photo & video content. We help you prepare a creative brief so that all the key moments are captured.
DELIVERABLES:
HIGHLIGHTS VIDEOS - A polished highlight reel for stakeholder engagement or future promo.
PHOTO GALLERIES - ready for socials or media distribution.
SPONSOR EDITS - individual edits or galleries for specific sponsor use.
MULTIPLE FORMATS - i.e. vertical crops for instagram, linkedIn, tiktok and reels.
LONG-FORM VIDEO - of sessions or panels for internal use or paid access.
VIP GUESTS - building brand trust through celebrity or political endorsement.
FAST TURNAROUND - on-site editing and delivery, to ensure the content goes out while the party is still hot.
Planning for Seamless Coverage
No two events are the same - and our approach reflects that. We tailor every shoot plan to your run sheet, brand style, and objectives. We’ll work with your team to achieve total event coverage.
THE PROCESS:
MEET - putting a face to the name is important - book in a time to catch up via video call or in person and let’s discuss your event ideas and vision.
PREPARE - our creative brief process allows us to review key moments, speaker sessions, activations, award presentations, media calls and sponsors to ensure the event is captured in its entirety.
VISIT - if required, we location scout to ensure your chosen venue or location allows for best lighting, flow and access situations.
COLLAB - coordination with your audio visual crew and other vendors for a seamless working environment
ADAPT - some of the best moments are simply not planned. Our team are opportunity ready and adaptable.
What We Capture (and Why It Matters)
We specialise in capturing events, expos, conferences, conventions, festivals and multi-day events, doing so effectively involves strategically blending candid and directed photography and videography. This approach ensures a complete and engaging visual narrative that truly reflects the event's story. Here’s what we focus on - and why each matters for your team and stakeholders.
THE FOCUS:
KEYNOTES, PANELS & WORKSHOPS - clean, composed shots of speakers, audience engagement, branded stages - ideal for highlights reels and internal decks.
CANDID NETWORKING MOMENTS - showcasing energy, scale, and authentic interactions. Capturing people in their best light.
SPONSER BOOTHS & ACTIVATIONS - visual proof of ROI for sponsors and partners.
VENUE, SIGNAGE & LOCATION - these contextual shots elevate wrap-up reports and promotional content.
BEHIND THE SCENES & TEAM - perfect for internal comms and employer branding.
EXPERIENCES & PEOPLE - perhaps the most important, guests enjoying themselves, celebrating and connecting.
CANDID & POSED - a variety of authentic moments vs media wall capture.
Nationwide Coverage, Venue Familiarity
With professional event photographers & videographers based in Auckland, Wellington, Christchurch, Queenstown and regional hubs across New Zealand, Black On Black offer nationwide media coverage.
If your conference, expo or festival will take place across multiple locations it is vital to capture and showcase content with consistency.
INDUSTRY EXPERIENCE:
VENUE FAMILIARITY - our team has experience working with and capturing events at New Zealand’s key venues.
NEW ZEALAND WIDE - available for hire across New Zealand.
DREAM TEAM - we’re familiar collaborating with all top event planners, caterers, audio/visual and production teams.
EQUIPMENT HIRE - Black On Black utilise the latest, top-quality cameras, lenses, lighting and audio equipment.
‘Sav at Sunset’ in Marlborough, New Zealand for Silverseas Cruises.
Why Clients Trust Black on Black
We’ve been trusted by global and local businesses to capture everything from intimate ‘fire side’ discussion panels to 1,500-person summit conference events.
OUR DIFFERENCE:
VIBE - Professional on-site presence, with a ‘no job is too hard’ attitude.
PREMIUM - Cinematic and editorial-level imagery and video content.
COLLAB - Transparent communication with your team and vendors.
QUICK - Scalable crews, fast turnaround, and zero hand-holding needed.
PARTNER - We’re in it for the long game, here to partner with you.
Let’s Make Your Event Live On
Your event deserves to be remembered - not just by those who were there, but by everyone your brand touches in the months and years to come.
Let Black on Black turn your event into a visual story that connects, impresses, and endures.
Ready to chat? Reach out here or email us at events@blackonblack.co.nz
NZME ‘Friday Jams’ held at Western Springs Stadium, Auckland, New Zealand
NEW ZEALAND’s MOST IN DEMAND EVENT PHOTOGRAPHERS & VIDEOGRAPHERS
To view our professional event photography or corporate video production prices and packages here.
To receive a quote for one of our Black On Black event photographers or videographers to capture your next event, conference or awards night please complete our contact form here.